We know you will have many questions as you prepare to start your academic year with us. Here you will find useful information that will answer many of your questions as well as a list of the staff and teachers you can contact if you have more detailed questions.
Important Dates 2016-2017
New Students arrive for New Student Orientation: August 11th or August 12, 2016
New Student Orientation: August 13-August 19, 2016
School starts: August 22, 2016
Graduation: June 2, 2017
Last day of classes: June 9, 2017
Holidays and Breaks Labor Day:
: 11/23/2016 -11/27/2016 (Wednesday to Sunday)Christmas Break
: 12/17/2016-01/01/2017Martin Luther King Day:
May 29, 2017Spring Break
: 03/18/2017-04/02/2017Memorial Day
Christmas and Spring Break
Students should not leave early or come back late. Teachers are unable to re-teach lessons, so a student's grade will be affected. Airport transportation is included in the tuition. However, there will be an additional fee of $50 for transportation for early departures or late arrivals.
Christmas Break: December 17th-January 1st
The dormitory will be closed from December 17th until January 1st for two weeks.
Students can leave after 5:00 p.m. on Friday, December 16, 2016. The dorm will close at 10:00 p.m. on Saturday, December 17, 2015. Airport transportation is provided on Friday after 3:30 and Saturday only.
The dorm will open on 01/02/16. Students should return by January , 2017, so they can rest from jet lag on Sunday and be ready for classes on Monday morning. Airport transportation is provided.
Spring Break March 18th-April 2nd
The dormitory will be open for these two weeks.
Students may leave anytime after 3:30 p.m. on Friday, March 17, 2017. They should return no later than Saturday, April 1, 2017, so they can rest from jet lag on Sunday and be ready for classes on Monday morning.
As soon as you obtain your student visa and book your airline tickets, please email our Director of Residential Life, Ms. Anna McCreedy, at email@example.com with your flight information and itinerary. Make sure that your final destination is Medford, Oregon USA (Rogue Valley International Airport- MFR).
Our Residential Staff will welcome you at the airport, transport you to the dormitory, settle you in, make sure you have what you need, and give you a detailed packet of information about the August 13th-19th New Student Orientation and everything you need to get ready for the school year.
What will my life be like in Southern Oregon?
You will be living in Cedar Hall on the campus of nearby Southern Oregon University. This dormitory is used only for St. Mary's International Boarding Program. It features common areas with televisions, foosball and ping-pong tables, kitchen and laundry facilities. All rooms have high-speed Internet.
The dormitory is fully supervised by the St. Mary's Residential Staff. Two staff members live in each dormitory (boys and girls).
Transportation to St. Mary's is by bus and departs at 7:30 am for the start of school and returns to the dorm at 4:15 pm. Additional transportation is provided for students who have sports practices, games, and activities.
What is the weather like?
Southern Oregon is a semi-arid region with approximately 48 cm. precipitation annually. It has a mild, four-season climate. It is a region of very low humidity, clear skies, cool evenings, and hot summer days.
We are at an altitude of 1800 feet above sea level in a valley surrounded by mountains as tall as 9,000 feet. It is hot and dry from June through October, with a rainy season from mid-November through February. It rarely snows on the valley floor, but there is skiing and snowboarding within a forty-minute drive on Mt. Ashland. Early spring flowers begin to bloom in February, and the pear trees blossom in early April.
Click here for detailed climate information.
What should I bring with me? Clothing? School supplies? Can I ship things in advance?
Once you have your visa and your travel plans are set, you can send some personal belongings. We are happy to store any items that you want to ship ahead of time. Send them to St. Mary's School, 816 Black Oak Drive, Medford, Oregon USA 97504.
Please note that DHL does not have a Medford office. DHL sub-contracts with UPS once packages arrive in the USA and this transfer sometimes delays shipments to Medford. We recommended that you use UPS or FedEx directly.
It will be warm when you arrive and stay that way through October. Light summer clothing which meets the requirements of the St. Mary's School Dress Code will be sufficient for the first few months.
By the end of October, you will want to have a warm jacket. A waterproof jacket, sweaters, and other warmer clothing are good for the winter. It does not snow much in the valley, so heavy snow boots are not necessary unless you decide to participate in the ski and snowboard program.
*Important Note: Please bring an electronic translator dictionary with you. Cellular phones cannot be used as dictionaries during classes at St. Mary's School.
St. Mary's School has high-speed internet for students. Students must bring a laptop to school every day to use in their classes.
Students can buy school supplies such as paper, notebooks, protractors, pens and pencils here after they arrive.
During New Student Orientation, each international student will have the opportunity to open a bank account at US Bank. In order to open bank accounts, students are advised to bring cash or travelers checks. You might want to have money wired from the bank in China to a local account in the U.S. There is no balance required to open a bank account at a US Bank. Parents will be able to wire money to their student's bank accounts throughout the school year (as needed) for spending money.
It is strongly advised that each international student travel with a Visa credit card to be used for incidentals throughout the year.
What determines the International Student Tuition rate?
The international tuition rate at St. Mary's School is determined by factors related to the costs of educating and caring for international students. According to policy, the School does not itemize, add, or subtract these costs from the set tuition. Rather, St. Mary's School bundles all costs together into one uniform tuition price.
International student tuition is more costly than domestic tuition in several ways:
- St. Mary's School employs numerous employees to provide international students with 24-hour per day (or 168 hours per week) supervision. We provide approximately just 35 hours per week of supervision to our domestic students. St. Mary's tuition also includes a full health insurance policy, covering accidents and illnesses, at no additional expense to the international student. Domestic students do not receive this costly benefit.
- Housing, meals, and transportation to school, medical appointments, sporting and other school events, shopping excursions, community service, and other activities, including airport pickup/drop off service is included in the tuition. Domestic students do not receive these services.
- English as a Second Language (ESL) classes are provided to all international high school students with no extra fees. In addition, we provide each international student individualized academic and college counseling services, and we maintain a TOEFL test site on our campus for the exclusive use of our international students. TOEFL and SAT instruction are included in our program. None of these services are used by our domestic students.
- St. Mary's School maintains each student's SEVIS (government) record. This includes providing and monitoring the I-20 document. The school prepares and transmits yearly transcripts and other supporting documents for visa renewals. Domestic students do not use this service.
How do we pay tuition charges?
A wire transfer of funds is required. This is the safest and most secure method.
Payments must be made in full by May 15, 2016 for returning students.
New students are asked to pay their tuition by July 1, 2017.
For additional wiring instructions, please contact Ms. Ronda Sheffield at firstname.lastname@example.org.
Are there any additional fees?
Students will need to buy their books (estimated at about $700 per year). There is also a fee of about $300 to play a team sport (for transportation and coaching costs), and each student needs a sports physical here in the US before playing. There are also some optional student trips which students can choose to join and which have extra costs.
New Students will recieve their schedule during New Student Orientation, and the staff will help students order books at that time.
Returning Students: You should buy your books by August 1st. Please ship the books to St. Mary's School, 816 Black Oak Drive Medford, Oregon 97504 and we will store them for you until your arrival.
Please be sure to order using the student's name so that the name appears on the box.
Optional trips require additional fees. Examples of these trips are the World Religions Trip to San Francisco, Choir and Instrumental Music tours, Outdoor Club weekends and camping trips.
Fees are charged on a per sport basis. Here is the schedule of fees for each sport.
Additionally, for some sports, such as golf, tennis, and ski and snowboarding, students must provide or rent their own equipment.
Our Athletic Director, Mr. Adam Peterson email@example.com, can answer questions specific to each sport.
How do I access my billing statement?
St. Mary's School has a secure on-line system called My BackPack which allows you to see your financial summary, billing statements, and account balances at any time.
Mybackpack also allows parents access to their student's grades, assignments and allows parents to email teachers. Upon enrollment, we will provide students and parents with login and password information for accessing this system.
Who do I contact with financial questions?
Mr. Brad Olson, Business Manager, can answer all of your financial questions. Please email him at firstname.lastname@example.org
When do I get my class schedule?
New students receive their schedule during New Student Orientation.
What English (ESL) class will I take?
Students are required to take an English language proficiency test during the New Student Orientation. Students will be assigned to appropriate ESL classes based on their English proficiency levels.
Our mission is to support each student's efforts to develop their English skills and provide instruction to ensure success at St. Mary's School. Contact Ms Ronda Sheffield (email@example.com) with any questions about our ESL classes.
When will I take the SAT test?
Seniors should plan to take the SAT at St. Mary's School on the first available test date in October of their Senior year. Students register at www.Collegeboard.com and choose St. Mary's as the test site. Scores should be reported to St. Mary's School at 380655. Transportation will only be provided from the dormitory to St.Mary's School for SAT testing.
Juniors at St. Mary's School will take the SAT in the spring of their Junior year. St. Mary's School will provide transportation from the dormitory to the St. Mary's test site on only one test date each spring. Students should check with the St. Mary's staff to learn about this testing date.
*Students who would like to take the SAT should register for the test at least two months in advance to make sure they can attend on these test dates.
**Students who do not register in time or who want to take a test on a different date are expected to provide their own transportation to the testing site on the test day.
When will I take the TOEFL test?
As an integral part of our academic and college advising, international junior and senior students at St. Mary’s School are required to take the TOEFL. These tests are mandatory and are an essential part of the college application process. Nearly all American colleges require the TOEFL for admission.
Students must take the TOEFL once in the spring of their junior year. They are also welcome to take the test again in the fall of their senior year.
Students take the TOEFL at the St. Mary’s School Testing Center located on the St. Mary’s campus.
Registration will take place at St. Mary’s School.
For additional information about TOEFL testing, please contact Ms. Sheffield at firstname.lastname@example.org.
Who is my academic advisor?
Ms. Sheffield is the academic advisor for all international students. Additionally, each student has an advisor group. Mr. Ryan Bernard, High School Vice-Principal, is always available for academic consultation.
What is college counseling? When does it start?
This begins immediately during orientation and continues intensively throughout the student's years at St. Mary's. Upon arrival you will meet our college counselor, Ms. Lesley Klecan, who will help you plan and set goals to help you achieve college placement.
Parents are welcome to contact Ms. Klecan with any questions they have. email@example.com
What extracurricular activities are available?
St. Mary's offers a wide range of optional extracurricular activities such as the Outdoor Club, Mock Trial, Model UN, Math Team, musical groups (both vocal and instrumental), a major all-school theatrical performance in the spring, community service opportunities, and a number of special interest clubs.
During New Student Orientation, students will learn in detail about each of these. Additionally, special programs and events designed to help the international students get to know the local students and staff and to make friends more quickly and become comfortable in the community will be required. Weekend activities will include Outdoor Club trips, school dances, and attendance at school sporting events among others. A monthly calendar of events will be given to the students.
What will the August New Student Orientation cover?
* Dormitory and Campus orientation
* English language placement testing
* Class Schedule and book order
* Sports sign ups
* American classroom expectations and culture
* Summer Reading
* Obtaining cell phones
* Obtaining bank accounts
* Meeting the St. Mary's staff
* Meeting St. Mary's students
* Getting to know Ashland (the city where the dormitory is located)
* Getting to know Medford (the city where St. Mary's is located)
* F-1 visas: explaining responsibilities
* Survey of students' interests
* School supplies
* Fun activities
Can I participate in sports?
Yes! International students are eligible to join St. Mary's School's teams as long as they meet the age requirements.
Interscholastic sports teams and competitions in Oregon are governed by a state agency, the Oregon Student Activities Association (OSAA).
How do I fulfill the community service requirement?
Community service is an important part of attending St. Mary's School. During this service, students learn important lessons about service to others and belonging to a community. Seniors reflect on their Community Service in a senior writing research project.
St. Mary’s requires each Upper school student to perform a minimum of 25 hours of service per year to the school, parish, or community agencies in need of help. International students may do half of their community service requirements back home; however we strongly encourage students to do the community service here during the year. If a student does half of the required hours at home, they must submit a certified letter, translated in English stating what they have done and where.
To qualify for community service, a student may check a possible assignment for appropriateness with Ms. Ann Adderson, Community Service Organizer, at St. Mary's School. (firstname.lastname@example.org)
Although students may volunteer as many hours over the required 25 as they want, at least half of the total required hours must be performed in service outside the school. If a student volunteers over 25 hours in one year, he or she may apply the excess hours to the next year. Each student must have met the minimum requirement for the previous year to re-enroll.